Privacy Policy

1. Information We Collect

To provide hospitality accommodations and satisfy statutory guest register requirements, we collect:

• Contact Information: Full name, phone number, and email address.
• Stay Preferences: Arrival and departure dates, number of guests, room choices, and special dietary/accessibility requests.
• Statutory Identity: Government photo identity numbers presented at physical check-in as mandated by Indian law.
• Transaction Details: Payment transaction references and receipt amounts (we never store card CVV or banking PINs).

2. Purpose of Data Processing

Your data is processed strictly for:

• Fulfilling and confirming your hotel room reservations.
• Dispatching booking confirmation receipts, pre-arrival notices, and invoices.
• Compliance with local police and statutory hotel record-keeping obligations.
• Providing personalized guest service during your stay.

3. Data Sharing & Third Parties

Kartik Inn does not sell, rent, or trade guest personal information to commercial advertising brokers. Information is shared only with:

• Authorized payment gateways (Razorpay) to securely settle advance deposits.
• Statutory authorities and law enforcement when strictly required by Indian law.

4. Data Security & Retention

All electronic reservation data is stored behind encrypted database systems with role-based staff authentication. Records are retained in accordance with statutory accounting and tax retention periods.

5. Contact Our Privacy Officer

If you have questions regarding your personal data, or wish to request review or correction of your guest profile, please write to us at reservations@kartikinn.com.